About this policy

This privacy policy relates to your usage of our website, cirrusinns.co.uk and sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

This policy is split into the following sections:

  • Your data – what data we collect from you, with an explanation of how, why and with whom we may share it (we do not share any personally identifiable data with third parties without your specific consent)
  • How long we hold your data for
  • Transfer of data outside of the European Economic Area
  • Your rights in respect of your data
  • Who we are

We are not responsible for any websites referred to or linked from our website; please refer to the individual websites for their privacy policies. We use Design My Night to fulfil dining reservations and Ibex to fulfil accommodation booking reservations. We are not responsible for their websites; please refer to their privacy policies and terms and conditions.

Your agreement

By visiting cirrusinns.co.uk, using our site (including signing up to our email database, or making an enquiry or booking through our site), you are accepting and consenting to the practices described in this policy.

Please do not use our site if you do not agree to the terms of this policy (together with our terms of use https://cirrusinns.co.uk/website-acceptable-use-policy/ and any other documents referred to in it).

Your data – what, how, why and who

We collect data that enables us to provide services and benefits to our guests (for example to allow for booking of rooms or tables, or to communicate with guests about matters relating to their stay) and to better understand our guests to improve these services and benefits.

We do not share any personally identifiable data with third parties without your specific consent.

We may, however, aggregate our data and provide this analysis to our group companies and our partners.  For example, we may look at how many employees we have in different age brackets. None of our employees or prospective employees will be identifiable from this data however.

We only collect and process data where we either have your consent, where it is necessary for the performance of a contract between us (e.g. your employment with us), where we need to process your data for compliance with a legal obligation, where the processing is necessary to protect the interest(s) of individuals or where we have a legitimate interest in processing the data where to do so  is both necessary for us and to would not impact upon your interests or fundamental rights.

What do we collect?How do we collect it?Why do we collect it?Who do we share it with?
NameWhen submitting an application for a specific job, whether on our website or by email or post
When registering on our website to be considered one of the Family
To allow us to identify you and to process your applicationNobody, unless you consent
Email addressWhen submitting an application for a specific job, whether on our website or by email or post
When registering on our website to be considered one of the Family
To enable us to correspond with you about your application or if any potentially suitable roles become availableNobody, unless you consent
CV and the details that you choose to include When submitting an application for a specific job, whether on our website or by email or post
When registering on our website to be considered one of the Family
So that we know about your experience, to help us understand which one of the Family you might be, to process your application for a specific role or for any potentially suitable roles in the future Nobody, unless you consent
CookiesIf you agree, when you use our website, whether on mobile or desktopTo enable us to analyse website usageNobody, unless you consent
Email and website analyticsThrough emails and website usageTo understand what you are clicking on in our emails and website so that we can tailor our content to make it more relevant to youNobody, unless you consent

How long do we hold your data for?

The length of time that we hold your data will depend on the type of data.  We will not hold your personally identifiable data longer than is necessary and we will delete your data on request.  The only exception to this is in accordance with our legal obligations and responsibilities and in fulfilment of our legitimate commercial interests.

You may request the deletion of your data immediately on completion of your application or following your withdrawl from any application process should you wish – please contact us at [insert correct email address for contact] or by writing to us at the address below at the time to request this.  We will only be able to do this once all outstanding obligations have been satisfied and to the extent that we are not required to retain any details by law or in relation to any disputes.

We will retain certain of your data as part of aggregated data sets or forming part of analysis of our guests.  You will not be personally identifiable from this data.

Transfer of data outside of the European Economic Area (“EEA”)

We do not ordinarily transfer your data outside of the EEA.
The only exception to this is that our servers, or those of our website or mobile application hosts and developers, or those of those with whom we share your data, may be located outside of the EEA.

Where any such arrangements are in place, we have in place with our server, website, mobile application or third parties binding agreements in place requiring them to comply with the requirements of the GDPR and, in particular, maintain your data securely and comply with any requests that you may make in respect of it.

What rights do you have in respect of your data?

a) Amending your consents
When you made a booking, signed up to our email database, or when you participate in any promotions, prize draws or update your interests, you were, or will be, asked to give your consent regarding communications from us, data sharing with third parties and how your data is processed.

You may change these consents at any time (whether to grant or revoke consents) by contacting us at [insert correct email address for contact] or writing to us at the address below.

b) Requesting access to, correction or deletion of your data
You may request a copy of the personal information we hold about you and to have any inaccuracies corrected or have the records deleted at any time by contacting us at [insert correct email address for contact] or writing to us at the address below.

We only charge for any such requests if we reasonably believe a request to be manifestly unfounded or excessive, including if it is repetitive or requests are made for further copies of the same information.  Any fee will be based on the administrative cost of providing the information. Please send requests to [insert correct email address for contact].

c) Requesting transfer of your data to another person
You may request a copy of your data for transfer to another person at any time by contacting us at [insert correct email address for contact] or writing to us at the address below.

d) Complaints
We understand that, despite our best efforts, sometimes our initial efforts may not be entirely satisfactory.  If this happens, we would hope that this is merely a technical issue or an administrative oversight (we are only human).  If this is the case, we want to correct this and ensure that you are entirely satisfied.

Please therefore let us know as soon as possible using the contact details below and we will use our best efforts to remedy any issues as soon as possible.

If you do not feel that we have been able to rectify any problems to your reasonable satisfaction following an initial conversation with us, please let us know and we will elevate any problems to our senior management team.

If you still remain unsatisfied with how we have handled this, you have the right to complain to the Information Commissioner’s Office.  Please see www.ico.org.uk for further details.

Who we are

Cirrus Inns Limited, a company registered in England with company number 07680497.  Our registered office is at Studios C & D, 209 St John’s Hill, London SW11 1TH
You can contact us:

  • by email:          info@cirrusinns.co.uk
  • by telephone: 020 7584 9898
  • by mail:             Enquiries, Cirrus Inns Limited, Studios C & D, 209 St John’s Hill, London SW11 1TH

For the purpose of the Data Protection Act 1998 and the General Data Protection Regulation, the data controller is Cirrus Inns Limited.

Cirrus Inns Limited is registered as a data controller with the Information Commissioner’s Office with registration number ZA153066.  Details of our notification to the data protection regulator may be found in the Information Commissioner’s Office Public Register of Data Controllers at www.ico.gov.uk.

Other important terms

Please also review our website terms of use [insert correct URL for terms of use], which sets out more information about how we deal with and use your personal information and include important terms which may apply to you.